10 Best Microsoft Teams Conference Room Equipment for an Effective Meeting

In recent years, how we conduct meetings has transformed, with virtual platforms like Microsoft Teams leading the charge in facilitating seamless, interactive sessions regardless of geographical boundaries. Equipping the space with the right technology is essential to harness the full potential of Microsoft Teams in a conference room setting. Here’s a guide to the best Microsoft Teams conference room equipment for an effective meeting. 

1. Display Screen

A high-quality display screen is crucial for clear visual communication. Opt for screens like the Microsoft Surface Hub 2S 50” or Jupiter Pana 105 that offer high resolution and brightness levels to ensure that presentations, videos, and video calls are vivid and engaging for all participants. Conveniently, the Microsoft Surface Hub can seamlessly rotate between landscape and portrait, allowing participants to choose the best orientation for each meeting or collaboration. As an ultrawide display, the Pana 105 offers a 21:9 aspect ratio that brings the meeting to life in a panoramic view. 

2. Digital Whiteboard

Integrating a digital whiteboard enhances collaboration, allowing team members to jot down ideas, annotate documents, and visually share thoughts in real time. Look for solutions like a scribe camera that is Microsoft Teams compatible and will bring any whiteboard to life for a seamless collaboration experience.

3. Display Mount, Stand, or Cart

Depending on the layout and design of your conference room, choose between a fixed display mount like the Middle Atlantic Forum Wall Mounted Display Stand for an ultrawide display, an adjustable stand like the Chief Electric Height Adjustable Floor Support Mount, or a mobile cart like the Chief Voyager Cart with Storage Shelf for the Microsoft Surface Hub 2S 50.” Choosing the right mount ensures your display screen is optimally positioned for all meeting participants. 

4. Camera

A high-definition camera bridges the gap between virtual and in-person participants. Select a camera that offers wide-angle viewing and high-quality video capture, like the Microsoft Surface Hub 2 Camera and Control Panel, to make remote attendees feel like they are in the meeting room. 

5. Cables

Reliable, high-speed cables are the lifeline of your conference room setup, connecting your display screen, camera, and other AV equipment. HDMI, USB, and Ethernet cables are essential for a smooth and connected Microsoft Teams meeting experience.   

6. Cable Management

Keep your conference room tidy and safe by implementing effective cable management solutions. Many quality display mounts and equipment include built-in solutions, and you can also use cable organizers, raceways, and under-table cable management systems to prevent tripping hazards and maintain a professional appearance. For example, the Wiremold 8AT Evolution™ Poke Thru Device ensures convenient access to power, communications, and AV services recessed safely below the floor, ideal for open spaces like many conference rooms. 

7. Furniture

The right furniture can significantly enhance the meeting experience. Opt for modular conference room furniture like the Forum™ Collaboration Suite that can be easily reconfigured for different types of meetings and accommodates the tech setup, including hiding cables and supporting AV equipment and accessories.  

8. Audio

Clear audio is a non-negotiable for productive meetings. Invest in a high-quality microphone, speaker systems, and mounts that ensure everyone in the room can hear and be heard clearly by remote participants. Consider features like acoustic solutions like the Focal Point TruTile Custom Acoustic Wall Panels that address the speech intelligibility and sound reverberation issues pervasive in conference rooms. 

9. Power Supply and Management

Ensure your conference room is equipped with appropriate power supply and management solutions. Equipment such as the Wiremold dash™ Desktop Power Center and Wiremold dash™ Power Tower, along with PDU and UPS systems, are essential to keep all devices running smoothly throughout the meeting. 

10. Network Solutions

Reliable internet connectivity is the backbone of a successful Microsoft Teams meeting. Equip your conference room with high-performance networking solutions, including wireless controllers, routers, and switches, to ensure stable and fast internet access for all meeting technologies.